HomeMy WebLinkAbout2018-11-12-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
November 12,2018
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:31 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members R.
Charles Bottenberg,Courtney Clarke,Shelly Hughes,Larry R.Lyon.Absent:Council Member Anna
Bergman.
Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development
Services Director Brad Deets,Public Works Director/City Engineer Rudy Koester,Community and
Economic Development Director Dan Dutcher,IT Director Son Le,Police Chief John Quinn,City Clerk
Rebecca D.Schuett.
C.Agenda Approval —Council Member Lyon moved to approve the agenda;seconded by Council
Member Hughes.Results of vote:Ayes:Bottenberg,Clarke,Hughes,Lyon.Nays:None.Absent:
Bergman.Motion carried 4 —0 —1.
D.Work Session:
1)2018-2019 Strategic Plan:Comprehensive Plan review —Presentation made by Brad Scheib
with Hoisington Koegler Group,Inc.(HKGI),including project background,key drivers,and the
plan adoption and implementation schedule.
2)2018-2019 Strategic Plan:Economic Development Incentives policy review —Community
and Economic Development Director Dutcher discussed current policies and how they have been
Used.
3)2018-2019 Strategic Plan:Illlulti-Family Housing —No discussion.
4)2018-2019 Strategic Plan:Highway 6 Corridor access agreement —Development Services
Director Deets reviewed the proposed agreement,which must also be approved by the iowa
Department of Transportation,Dallas County Board of Supervisors,and City of Adel.
5)Council Chambers technology discussion —IT Director Le requested council input on certain
proposed interactive technology upgrades for the Council Chambers.
6)"Smart Home"tour recap —Development Services Director Deets reported on price ranges,
average,and median prices for current Waukee and Grimes new and existing housing stock.He
also compared "Smart Home"lot dimensions and building setbacks with those outlined in Waukee
Municipal Code.The council discussed the positives and negatives of "Smart Home"
development.
7)Westown Pkwy.School crossing options —Public Works Director/City Engineer Koester
reviewed traffic studies that recommend an increased speed limit along a segment of SE
Westown Pkwy.The second reading of the resulting speed limit ordinance has been approved by
the council.Mr.Koester then discussed several options for pedestrian crossings in addition to
flashing beacons in the school zone.
8)ADA transition plan —Public Works Director/City Engineer Koester shared the results of a
recent pedestrian ramp inventory,as well as a draft plan for addressing complaints and bringing
ramps into compliance.
9)Alice's Road Corridor Phases 4 and 5 change order review —Public Works Director/City
Engineer Koester reviewed the proposed engineering agreement amendments.
10)MPO 28E Agreement and Bylaws amendment proposal —City Administrator Moerman noted
proposed changes to the MPO Policy Board membership.
11)OPEB update —Finance Director Burkhart discussed the Other Post-Employment Benefits
(OPEB)report.
12)Policy for expenditure of funds —City Administrator Moerman briefly reviewed the proposed
policy.
13)FY2020 City Contributions —City Administrator Moerman requested council input on which non-
profit organizations to invite to apply for funding.
14)2019 Legislative Session:Lobbying services and legislative priorities —City Administrator
Moerman reviewed the proposed 2019 legislative priorities.
15)Internal controls review —Council Member Clarke stated that she had requested the agenda
item.Finance Director Burkhart reviewed internal controls for utility payments,payroll processing,
and accounts payable.
16)Environmental impact process review —Council Member Clarke noted that she has been
asked by residents if Waukee conducts environmental impact reviews.Public Works Director/City
Engineer Koester reviewed the City's process in coordination with property owners as well as
state and federal agencies.Development Services Director Deets discussed private development
environmental impacts,such as tree preservation,and some of the difficulties in enforcement.
17)Goal setting process and format —Council Member Lyon noted the late hour and asked that
the item be tabled until the 12/10 work session.
18)Parking distances from intersections —Council Member Hughes stated that she had requested
the agenda item but that she would research her concerns independently.
E.Closed Session:Pursuant to Code of iowa f)21.5(1)j()to discuss the purchase or sale of
particular real estate only where premature disclosure could be reasonably expected to
increase the price the governmental body would have to pay for that property or reduce the
price the governmental body would receive for that property —The council did not enter into
closed session.
F.Comments —There was some discussion on the process for council members adding items to an
agenda.
Council Member Lyon moved to adjourn;seconded by Council Member Bottenberg.Ayes:All.Nays:None.
Motion carried 4 —0.
Meeting Adjourned 8:47 p.m.
W am F.Pe rd,Mayor
Attest:
M~lP
Rebecca D.Schuett,City Clerk