HomeMy WebLinkAbout2016-05-02-Ordinance 2809_Petty Cash, Change FundsORDINANCE NO.2809
AN ORDINANCE TO AMEND CHAPTER 111,WAUKKK MUNICIPAL
CODE,BY AMENDING SECTION 111.4,PETTY CASH FUNDS7 AND BY
ADDING AS SECTION 111.5 PROVISIONS RELATED TO CHANGE FUNDS
WHEREAS,the City of Waukee has determined that maximum petty cash funds
available for disbursement shall be amended;AND;
WHEREAS,the City of Waukee has determined a need for provisions related to
change funds.
BE IT ORDAINED by the City Council of the City of Waukee:
Section 1.Chapter 111,Waukee Municipal Code,Section 111.4 should be and
the same is hereby repealed and enacted in lieu thereof as follows:
)111.4 Petty Cash Funds.The finance officer is authorized to establish a
petty cash fund to be located in three (3)departments:Finance (City Hall),Police,and
Public Works.The maximum funds available for disbursement in each department is:
Finance $300.00
Police $100.00
Public Works $200.00
Petty cash funds are to be used for payment of small claims for minor purchases,collect-
on-delivery transportation charges,and small fees customarily paid at the time of
rendering a service,for which payments an authorized staff person shall obtain some
form of receipt or invoice,acknowledged as paid by the vendor or agent.At such time as
the petty cash fund in each department is approaching depletion,the department shall
request a check for replenishment in the amount of the accumulated expenditures and
provide supporting receipt detail,and proper account coding for each receipt.The
finance officer or his/her designee shall then submit the claim to the council in the usual
manner for claims payment.It shall not be used for salary payments or other personal
services or personal expenses.
Section 2.Chapter 111,Waukee Municipal Code,is hereby amended by
inserting the following as Section 111.5 and renumbering each consecutive subsection in
numerical order:
(111.5 Change Funds.
A.Utility Billing.The finance officer is authorized to draw a check on the
Utility Billing Fund for establishing a change fund in the amount of two hundred dollars
($200)for the purpose of making change without commingling other funds to meet the
requirements of said office.Said change fund shall be in the custody of the utility billing
customer service representatives,and the department director shall maintain the integrity
of the fund.
B.Parks and Recreation.The finance officer is authorized to draw a check
on the General Fund for establishing a change fund in the amount of four hundred dollars
($400)for the purpose of making change without commingling other funds to meet the
requirements of said department.Said change fund shall be in the custody of the parks
and recreation department and uses shall include concession stand start up and activity
registrations.The department director shall maintain the integrity of the fund.
C.Library.The finance officer is authorized to draw a check on the General
Fund for establishing a change fund in the amount of two hundred fifty dollars ($250)for
the purpose of making change without commingling other funds to meet the requirements
of said office.Said change fund shall be in the custody of the Waukee Public Library,
and the department director shall maintain the integrity of the fund.
D.Police.The finance officer is authorized to draw a check on the General
Fund for establishing a change fund in the amount of one hundred dollars ($100)for the
purpose of making change without commingling other funds to meet the requirements of
said office.Said change fund shall be in the custody of the police department,and the
police chief shall maintain the integrity of the fund.
E.Sugar Creek Municipal Golf Course.The finance officer is authorized to
draw a check on the Golf Course Fund for establishing a change fund in the amount of
eight hundred dollars ($800)for the purpose of making change without commingling
other funds to meet the requirements of said office.Said change fund shall be in the
custody of the Sugar Creek Municipal Golf Course club house staff,and the department
director shall maintain the integrity of the fund.
Section 3.Re ealer.All ordinances or parts of ordinances in conflict with the
provisions of this ordinance are hereby repealed.
Section 4.Severabili Clause.If any section,provision or part of this ordinance
shall be adjudged invalid or unconstitutional,such adjudication shall not affect the validity
of the ordinance as a whole or any section,provision,or part thereof not adjudged invalid or
unconstitutional.
Section 5.Effective Date.This ordinance shall be in effect upon its final passage,
approval and publication as provided by law.
Passed by the City Council of the City of Waukee,Iowa,this 2"day of May,2016,and
approved this 2"day of May,2016.
illi F.Peard,Mayor
Attest:
Rebecca D.Schuett,City Clerk