HomeMy WebLinkAbout2020-07-13-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
July 13, 2020
A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Clarke
at 5:31 p.m. in the Council Chambers at Waukee City Hall, 230 W. Hickman Rd.
B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members Anna
Bergman (electronically), R. Charles Bottenberg, Chris Crone, Ben Sinclair. Absent: Council Member
Larry R. Lyon.
Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets,
Public Works Director/City Engineer Rudy Koester, Finance Director Linda Burkhart, Parks &
Recreation Director Matt Jermier, IT Director Son Le, Human Resources Director Michelle Lindsay
(electronically), Fire Chief Clint Robinson (electronically), Police Chief John Quinn, City Clerk Rebecca
D. Schuett.
C. Agenda Approval — Council Member Crone moved to approve the agenda, removing Work Session
items F9 and F11; seconded by Council Member Bottenberg. Results of vote: Ayes: Bottenberg,
Bergman, Crone, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1.
D. Consent Agenda — Council Member Sinclair moved to approve the Consent Agenda; seconded by
Council Member Crone. Results of vote: Ayes: Bottenberg, Bergman, Crone, Sinclair. Nays: None.
Absent: Lyon. Motion carried 4 — 0 — 1.
1) Consideration of approval of Change Order No. 4 to Caliber Concrete, LLC, for the Fox Creek Park Phase 2 Project
decreasing the contract in the amount of $13,375.33
2) Consideration of approval of Payment Estimate No. 11 (Final) to Caliber Concrete, LLC, for the Fox Creek Park Phase
2 Project in the amount of $64,531.29
3) Consideration of approval of a resolution accepting public improvements [Fox Creek Park Phase 2 Project] (Resolution
#2020-259)
E. Action Items:
1) Resolution: Consideration of approval of a resolution concurring with the implementation
of Stage // of the City of Waukee Water Conservation Plan — Council Member Bottenberg
moved to approve the resolution; seconded by Council Member Crone. City Administrator
Moerman reviewed the plan and current water usage concerns. Council Member Sinclair asked
how often the plan is implemented; Mr. Moerman replied that this is the first time it has been
implemented, but noted that water usage has come close to exceeding capacity in years past. Mr.
Moerman added that City staff will analyze the impact on water rates following the summer
season. Results of vote: Ayes: Bottenberg, Bergman, Crone, Sinclair. Nays: None. Absent: Lyon.
Motion carried 4 — 0 — 1. (Resolution #2020-260)
F. Work Session:
1) Affordable housing programs — Development Services Director Deets informed the council of a
recent submittal for efficiency and micro unit housing units. After some discussion, the council
concurred that such units would be another housing option in the community, but not as part of the
affordable housing plan.
2) Unbiased policing policy — Police Chief Quinn reviewed current department policies on body
camera use, community outreach, use of force and regular reports on possible biased -based
policing. He added that for additional oversight, the Iowa Communities Assurance Pool ([CAP)
reviewed the policies and found them satisfactory. There was some discussion on whether to
approve a City policy on the matter or maintain it as a department policy. The council directed City
staff to obtain a legal opinion on the matter.
3) Street Financing and Priority Plan — City Administrator Moerman lead the council through a
worksheet wherein street improvement projects were prioritized based on importance and
available funding.
4) SE Waco Place on -street parking — Public Works Director/City Engineer Koester reviewed the
proposed on -street parking locations to be implemented as a traffic calming tool.
5) Traffic Signal Enhancements Project update — Public Works Director/City Engineer Koester
discussed the project construction schedule for vehicle detection improvements, traffic signal
equipment and software upgrades.
6) Heart of the Warrior Trail western extension — Development Services Director Deets briefly
reviewed plans to extend the trail from 6th St. west to 10th St.
7) Triumph Park Project update — Parks & Recreation Director Jermier discussed the construction
schedule, noting that the bid documents would include multiple bid alternates.
8) Triangle redevelopment program — Development Services Director Deets noted an existing
Downtown Fagade Improvements Program, then discussed a potential Triangle Property
Improvement Program to provide grants to downtown area businesses making other significant
improvements to structures.
9) REMOVED FROM AGENDA
10) YMCA partnership — Mayor Clarke noted a letter from the Waukee Family YMCA detailing their
request for funding and stating that any such funding would be used for resident scholarships.
She noted the absence of Council Member Lyon and asked that the discussion be postponed until
the August work session; the council agreed to the postponement.
11) REMOVED FROM AGENDA
12) Monthly COVID-19 financial impact report — Finance Director Burkhart updated the report given
at the prior council work session.
13) Hickman Road/Alice's Road access — Council Member Bergman stated that she was contacted
by business owners along Alice's Rd. near Hickman Rd. who were concerned about access to
their businesses. Mayor Clarke noted that she and Development Services Director Deets had also
met with a concerned business owner on the same subject. City Administrator Moerman added
that staff had met with the developer on his concerns with access. The solution appears to be the
extension of Laurel St., which won't happen until the Etzel property begins to develop. After much
discussion regarding alternatives for access, the council directed City staff to review possible
development agreements for partial access.
14) Future council meetings — In light of increases in COVID-19 cases, and after some discussion,
the council decided to go back to electronic meetings beginning in August.
G. Council Liaison Reports — Reports made by Council Members Crone, Bergman.
H. Comments — City Administrator Moerman informed the council of recent conversations with
representatives of Central Iowa Water Trails and the Des Moines Visitors Bureau. Development
Services Director Deets updated the council on recent and planned demolition of City -owned houses,
as well as a possible future agreement regarding vineyard maintenance.
Council Member Bottenberg moved to adjourn; seconded by Council Member Sinclair. Ayes: All. Nays:
None. Motion carried 4 — 0.
Meeting Adjourned at 7:54 p.m.
i
Courtney Clarke, Mayor
Attest
ttt4 PN /0 L Lw�
Rebecca D. Schuett, City Clerk