HomeMy WebLinkAbout2009-04-06-Ordinance 2641_Petty CashORDINANCE NO.2641
AN ORDINANCE TO AMEND CHAPTER 111,WAUKEE MUNICIPAL
CODE,SECTION 111.4,PETTY CASH FUNDS,BY REPEALING SAID
SECTION AND ENACTING IN LIEU THEREOF SECTION 111.4,PROVIDING
FOR THE ADDITION OF PARKS AND RECREATION AS A DEPARTMENT IN
WHICH PETTY CASH FUNDS ARE LOCATED,AND DESIGNATING A
MAXIMUM FUND AVAILABLE FOR DISBURSEMENT
BE IT ORDAINED by the Council of the City of Waukee,Iowa:
Section 1.Chapter 111,Waukee Municipal Code,Section 111.4,Petty Cash
Funds,is hereby repealed and enacted in lieu thereof as follows:
§111.4.Petty Cash Funds.Petty cash funds are located in six
departments:Administration (City Hall),Library,Police,Public Works,Parks and
Recreation and Utility Billing.The maximum fund available for disbursements in each
department is:
Administration
Library
Police
Public Works
Parks and Recreation
Utility Billing
$300.00
$250.00
$200.00
$200.00
$200.00
$200.00
Petty cash funds are to be used for payment of small claims for minor purchases,collect-
on-delivery transportation charges,and small fees customarily paid at the time of
rendering a service for which payments an authorized staff person shall obtain some form
of receipt or invoice acknowledged as paid by the vendor or his agent.At such time as
the petty cash fund in each department is approaching depletion the finance officer or
his/her designee submits the actual receipts or invoices for the month with account
numbers coded for each receipt or for each invoice.The finance officer shall draw a
warrant/check for replenishment in the amount of the accumulated expenditures and said
warrant and supporting detail shall be submitted to the council as a claim in the usual
manner for claims and charged to the proper funds and accounts,It shall not be used for
salary payments or other personal services or personal expenses.
Section 2.Repealer.All ordinances or parts of ordinances in conflict with the
provisions of this ordinance are hereby repealed.
Section 3.Severability Clause.If any section,provision or part of this ordinance
shall be adjudged invalid or unconstitutional,such adjudication shall not affect the validity
of the ordinance as a whole or any section,provision,or part thereof not adjudged invalid or
unconstitutional.
Section 5.Effective Date.This ordinance shall be in effect upon its final passage,
approval and publication as provided by law.]
Passed by the City Council of the City of Waukee,Iowa,this 6th day of April 2009,and
approved this 6tl'day of April 2009.
Attested: