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HomeMy WebLinkAbout1999-05-17-Ordinance 2281_City Administrator, Create PositionORDINANCE NO.2281 AN ORDINANCE TO AMEND CHAPTER 108.6,BY DELETING SECTION 108.6,PROVIDING FOR DUTIES AND POWERS OF THE CLERK, WAUKEE MUNICIPAL CODE,AND INSERTING IN LIEU THEREOF SECTION 108.6 TO PROVIDE FOR CREATION OF THE POSITION OF CITY ADMINISTRATOR/CLERK;AND PROVIDE FOR THE APPOINTMENT, COMPENSATION,DUTIES,RESIDENCE,AND RESPONSIBILITIES OF THE CITY ADMINISTRATOR/CLERK BE IT ORDAINED by the City Council of the City of Waukee: Section 1.Amendment.That the Waukee Municipal Code be,and the same is hereby amended by deleting Section 108.6 in its entirety and adopting in lieu thereof the following new Section 108.6,as follows: 108.6 City Administrator/Clerk A.PURPOSE.By virtue of the authority conferred by Chapter 372, Code of Iowa,the office of City Administrator/Clerk for the city is hereby created. B.APPOINTMENT AND TERM.The City Administrator/Clerk shall be appointed by a majority vote of the council at a regular meeting of such body.The City Administrator/Clerk shall hold office at the pleasure of the council and shall be subject to removal by a majority vote thereof. C.COMPENSATION.The City Administrator/Clerk shall receive such annual salary as the council shall,from time to time,determine by resolution,and time of payment shall be fixed in accordance with that for other Waukee municipal employees. D.DUTIES.The City administrative officer of the Administrator/Clerk are as follows: Administrator/Clerk city.The duties IS the of the chief City 1.City Clerk.The City Administrator/Clerk shall have and perform all those powers,duties and responsibilities imposed upon the position of City Clerk by Law, Ordinance or city council directive including,but not limited to the following: a.Prepare and publish a condensed statement of council proceedings to include the total expenditure from each city fund.The statement shall further include a list of all claims allowed,a summary of all receipts and the gross amount of the claims.Ib.Record each measure taken by the council,stating where applicable whether the mayor signed,vetoed,or took no action on the measure and what action the council made upon the mayor's veto. c.Cause to be published all ordinances and amendments enacted by the city.All such measures,except motions, shall be authenticated with the City Administrator/Clerk's signature,certifying the time and place of publication when required. d.Maintain copies of all effective city ordinances and codes for public use. e.Publish notice of public hearings,elections and other official actions as required by state and city law. f.Certify all measures establishing any zoning district, building lines,or fire limits,and a plat showing each district,lines or limits to the recorder of the county containing the affected parts of the city.1 g.Following council adoption of the budget,certify the necessary tax levy for the following year to the county auditor and the county board of supervisors. h.Prepare the annual public report,publish it,and send a certified copy to the state auditor and other state officers as required by law. 1.Maintain all city records as required by law. J.Have custody and be responsible for the safekeeping of all writings or documents in which the municipality is a party in interest unless otherwise specifically directed by law or ordinance. k.Furnish upon request to any municipal officer a copy of any record,paper or public document under the City Administrator/Clerk's'control when it may be necessary to such officer in the discharge of the officer's'duty.The City Administrator/Clerk shall I furnish a copy to any citizen when requested upon payment of the fee set by council resolution. 1.The City Administrator/Clerk shall,under the direction of the mayor or other authorized officer,affix the seal of the corporation to those public documents or instruments,which by ordinance are required to be attested,by the affixing ofthe seal. m.Provide for and preserve a correct record of the proceedings of meetings of all committees,boards and commissions of the city. n.Keep and file all communications and petitions directed to the city councilor to the city generally.The City Administrator/Clerk shall endorse thereon the action of the city council taken upon matters considered in such communications and petitions. o.Issue all licenses and permits approved by the council, and keep a record of licenses and permits issued which shall show date of issuance,license or permit number, official receipt number,name of person to whom issued,term of license or permit,and purpose for which issued. p.Inform all persons appointed by the mayor or city council to offices in the municipal govermnent of their position and the time at which they shall assume the duties of their office. q.Compile and preserve a complete record of every city election,regular or special,and perform duties required by law or ordinance of the city clerk in regard to elections. r.Post an agenda of all council meetings as required by law and list on the agenda all items requested by the mayor or any council member. 2.General.See that all resolutions,ordinances,laws,council and mayor directives and approved operational policies are both faithfully enforced and executed or referred to the proper official for compliance thereof. 3.Attend Council Meetings.Attend all meetings of the council unless otherwise excused by the mayor or council.I4.Recommendations.Recommend to the mayor and council such measures,as the City Administrator/Clerk deems necessary or expedient for good efficient government,and the general welfare of the city. 5.Supervision.Have general responsibility for the supervision,direction,and administration of all departments,offices,employees,functions and services of the city,and be directly responsible to the council for the proper function of the same, 6.Liaison.Maintain liaison with citizens,businesses, developers,builders,engineers and other govemmental agencies. 7.Contracts.Be responsible for the supervision and performance of all contracts for work and services to be done for the city,except as specified otherwise in said construction or service program involved. 8.Agreements;Contracts.Maintain an accounting of all obligations,agreements,commitments and contractual franchises involving the city and report to the mayor and council any deviations from the exact terms as specified. 9.Negotiations.Represent the city in all negotiations properly entered into in accordance with law or ordinance. 10 Purchasing.Direct the purchasing of all commodities, materials,supplies,capital outlay and services for all departments of the city that have been budgeted and appropriated by resolution of the council,and enforce a program to determine that such purchases are received and are ofthe quality and character called for in the order. 11.Appoint and Employ.Have the power to appoint or employ all officers and employees to fill authorized positions with the exception of the city attorney,police department and fire department personnel.The appointment or employment of officers or employees at the department head level is subject to council approval.I 12.Suspension or Discharge of Employees.Have the power to suspend without payor discharge summarily any officer or employee which the City Administrator/Clerk has the power to appoint or employ,subject,however,to the provisions of the Veteran's Preference Law,Chapter 35C of the Code of Iowa and applicable provisions of THE HANDBOOK FOR EMPLOYEES OF THE CITY OF WAUKEE.The suspension or discharge of officers or employees at the department head level is subj ect to review and confirmation by the counciL 13.Emergency Employees.Have the authority to employ any person for emergency purposes as deemed necessary for the welfare of the city,but in no case shall said employment be extended after the first council meeting following the date of employment,unless otherwise approved by vote of the counciL 14.Buildings and Equipment.Supervise the management of all buildings,structures and land under the jurisdiction of the council,and be charged with the care and preservation of all city-owned equipment,tools,machinery,appliances, supplies and commodities under the control of employees or departments,over which the City Administrator/Clerk has,by this section,specific authority. 15.Financial Conditions.Keep the mayor and council fully advised of the financial and other conditions of the city. 16.Annual Budget.Prepare and submit to the mayor and council an annual budget in the manner as prescribed by law. 17.Business Affairs.See that all business affairs of the city are conducted by modem,approved methods and in an efficient manner. 18.Records.Be responsible at all times for the maintenance of accurate and current records of all affairs of the departments under the jurisdiction of the City Administrator/Clerk,and in a form acceptable by the counciL Copies of such reports shall be available for public inspection. 19.Council Committees.Assist the council committees in the execution of their reviews,investigations,reports and assignments,and provide administrative support III compliance with their directives.I20.Delegated Powers.Perform duties and have direct authority on all matters delegated by council action. 21.Administrative Support.Provide administrative support and assistance to the mayor and perform duties in the coordination of all phases of municipal activity as directed by the mayor and council. E.RESIDENCE.The City Administrator/Clerk shall establish residence in the City of Waukee pursuant to terms agreed to upon appointment and confirmation. Section 2.Repealer.All ordinances or parts of ordinances III conflict with the provisions of this ordinance are hereby repealed. Section 3.Severability Clanse.If any section,provision or part of tbis ordinance shall be adjudged invalid or unconstitutional,such adjudication shall not affect the validity of the ordinance as a whole or any section,provision,or part thereof not adjudged invalid or unconstitutional. Section 4.Effective Date.Tbis ordinance shall be in effect upon its final passage,approval and publication as provided by law.] Passed by the Council this 17th day of May,1999,and approved this 17th day of May,1999. April 27,1999 -Ordinance Defining Position of City Administrator/Clerk.Motion by Councilman Lyon,seconded by Councihnan Berger,to have the ordinance amend Chapter 108.6,by deleting Section 108.6,providing for duties and powers of the clerk, Waukee Municipal Code,and inserting in lieu thereof Section 108.6 to provide for creation of the position of City Administrator/Clerk;and provide for the appointment, compensation,duties,residence,and responsibilities of the City Administrator/Clerk, read for the first time in title only.The Mayor asked for a roll call vote:Ayes:Lyon, Berger,Heath,Peard,Gruber.Nays:None.Motion carried 5 to o. Motion by Gruber,to suspend the 2nd and 3'd reading of the Ordinance defining the position of the City Administrator/Clerk.Motion failed for lack of a second. May 3,1999 -Ordinance Defining Position of City Administrator/Clerk.Motion by Councilman Gruber,seconded by Councilman Lyon,to have the City Clerk read the ordinance for the second time in title only.The Mayor asked for a roll call vote:Ayes: Gruber,Lyon,Berger and Peard,Nays:None.Motion carried 4 to o.1 May 17,1999 -Ordinance Defming Position of City Administrator/Clerk.The Mayor read a letter from Mayor Kelly from Indianola. Motion by Councilman Gruber,seconded by Councilman Berger,to have the City Clerk read the ordinance for the third time in title only.The Mayor asked for a roll call vote: Ayes:Gruber,Berger,and Peard .Nays:None.Motion carried 3 to O. Motion by Councilman Berger,seconded by Councilman Peard,to place the ordinance on final passage.The Mayor asked for a roll call vote:Ayes:Berger,Peard,and Gruber. Nays:None.Motion carried 3 to O.