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HomeMy WebLinkAboutCity Clerk City Clerk Page 1 Council Approved 09-21-15 Council Approved 05-21-18, 10-2021, 7-2023 City of Waukee JOB DESCRIPTION Job Title: City Clerk (Appointed by Council) Reports to: City Administrator Dept/Div: Administration Direct Reports: None Pay Grade: N31 FLSA Status: Non-Exempt JOB PURPOSE: The City Clerk shall exercise the powers and perform the duties prescribed by the statutes of the State of Iowa and by Ordinance. ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions.) 1. Prepares and publishes a condensed statement of council proceedings to include the total expenditure from each city fund, notices of public hearings, elections and other official actions as required by state and city law. 2. Records each measure taken by the council, stating where applicable whether the mayor signed, vetoed, or took no action on the measure and what action the council made upon the mayor’s veto. 3. Publishes all ordinances and amendments enacted by the City; maintains copies of all effective city ordinances and codes for public use. 4. Maintains all city records as required by law and furnishes upon request a copy of any record, paper or public document under the City Clerk’s control within the constraints of Code of Iowa Chapter 22. 5. Provides for and preserves a correct record of the proceedings of meetings of all committees, boards and commissions of the city. 6. Keeps and files all communications and petitions directed to the city council or to the city generally. 7. Issues all non-construction related licenses and permits, and keeps a record of licenses and permits issued. 8. Compiles and preserves a complete record of every city election, regular or special, and perform duties required by law or ordinance of the city clerk in regard to elections. 9. Posts an agenda of all council meetings as required by law. 10. Performs other duties or assumes other responsibilities as apparent or assigned. SUCCESS FACTORS: 1. Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information and specify alternate solutions that result in effectiveness. 2. Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments in a timely manner. 3. Establish and carry out specific courses of action for self and/or groups by organizing and prioritizing tasks. 4. Cheerful and courteous phone skills as well as good customer service and communication skills. 5. Perform in a self-directed fashion. 6. React to a work environment that will change day-to-day, requiring quick departure from and reorganization of one’s schedule. 7. Create and participate in a team environment. 8. Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required in the course of performing specific job duties. 9. Contribute to overall City effectiveness by providing critical staff support to task forces and by participating, as necessary, in assisting all other teams. 10. Attentive to the City’s standards for customer service, accuracy, quality, efficiency and all City policies and procedures. QUALIFICATIONS: 1. Associates Degree in Business, Education, Communication or related field. City Clerk Page 2 Council Approved 09-21-15 Council Approved 05-21-18, 10-2021, 7-2023 2. Municipality experience strongly preferred. 3. Completion of the Municipal Clerks’ Institute three-year program (within 4-5 years of employment). 4. Maintain Notary Public certification. 5. Proficient in Microsoft Office, Word, Excel, and office machines. 6. Knowledge of the principles and methods of public administration and records management. 7. Access to transportation with insurance at required state levels to conduct business throughout the assigned area. PHYSICAL REQUIREMENTS: 1. Able to function productively in a standard office environment accessing cabinets, shelving, work areas and office equipment. 2. Able to review a wide variety of written material in electronic or hard copy form. 3. Able to sit for long periods of time and to maintain focus on project such as computer screen. 4. Able to effectively communicate orally (in person and over the telephone) and in writing (using electronic devices and handwritten) in English with other employees and the community. WORKING CONDITIONS: 1. Climate-controlled office with hazards typical of that environment; minimal outdoor work is required. 2. Position requires travel within and outside of the City which imposes common travel hazards. 3. Standard work hours will be Monday – Friday, 8:00 AM – 5:00 PM and position will often include meetings, presentations and events during weekends and evenings. 4. To successfully fulfill the essential functions of this position, employee must maintain standard work hours within Waukee City Hall. 5. There is no residency requirement for this position. I have read and understand the information contained in the Job Description. I further understand that this Job Description is not intended and should not be construed as an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job. Also, while this list is intended to be an accurate reflection of the current job, the Employer reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed as directed by the Employer. I understand that I may be required to work overtime, different shifts or hours, outside the normally defined workday or work week. I also understand that this job description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate any employment at any time and for any reason and the Employer has a similar right. Signature Date The City of Waukee is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act Amendments Act, the City will provide reasonable accommodations to qualified individuals with disabilities, and encourages prospective employees and job incumbents to discuss potential accommodations with the Employer.