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HR - HR SpecialistHR Specialist Page 1 Council Approved 09-21-15 Revised 01-23-18 Revised 10-2021 City of Waukee JOB DESCRIPTION Job Title: Human Resource Specialist Reports to: Human Resource Director Dept/Div: Human Resources Direct Reports: None Pay Grade: N16 FLSA Status: Non-Exempt JOB PURPOSE: The Human Resource Specialist assures that all human resource tasks are recorded, accounted for and acted upon in a complete and timely manner and according to all City policies and procedures as well as all local, state and federal laws and regulations. ESSENTIAL FUNCTIONS: Order of Essential Functions does not indicate importance of functions.) 1. Recruits all new staff pursuant to Human Resource (HR) standard operating procedures (SOPs). 2. Maintains HR Management System (HRMS) to ensure accurate information. Processes all personnel changes; new hire, termination, wage, and benefit changes as needed. 3. Completes pre-employment and onboarding tasks for all employees. 4. Administers leave programs, tracking hours, communicating with employees and facilitating return to work in accordance with City policy, Federal, and State laws. 5. Assists in records retention and archiving of documents. 6. Completes employment verifications and workers compensation requests requiring payroll information. 7. Maintains current policies, and SOPs as they pertain to HR. 8. Plans, organizes and follows through on all-staff events. 9. Completes HR projects as required. 10. Performs other duties or assumes other responsibilities as apparent or assigned. SUCCESS FACTORS: 1. Acknowledge and accept the Department's mission, respect the Department's confidentiality regulations and maintain the integrity of the Department. 2. Relate to routine operations in a manner that is consistent with existing solutions to problems; to conform to established policies and procedures. 3. React to a work environment that will change day-to-day, requiring quick departure from and reorganization of one’s schedule. 4. Show initiative to seek other work upon completion of a task. Continually seek and accept opportunities for personal and professional growth. 5. Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments in a timely manner. 6. Establish clear, open-minded, trustworthy, bias-free and customer-focused communication to ensure a welcoming and inclusive environment. 7. Contribute to overall City effectiveness by providing critical staff support to task forces and by participating, as necessary, in assisting all other teams. 8. Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required in the course of performing specific job duties. 9. Attentive to City and Department standards for customer service, accuracy, quality, efficiency and all City and Department policies and procedures ensuring that all work performed meets those standards. QUALIFICATIONS: 1. Associates Degree in Business Administration or related field. BA preferred. 2. Human Resource experience required. 3. Municipality experience preferred. 4. Professional in Human Resource (PHR) Certification preferred. 5. Proficient in Microsoft Office, Word, Excel, data base management and office machines. 6. Access to transportation with insurance at required state levels. PHYSICAL REQUIREMENTS: HR Specialist Page 2 Council Approved 09-21-15 Revised 01-23-18 Revised 10-2021 1. Able to function productively in a standard office environment accessing cabinets, shelving, work areas and office equipment. 2. Able to sit for long periods of time and to maintain focus on project such as computer screen. 3. Must be able to effectively communicate orally (in person and over the telephone) and in writing (using electronic devices and handwritten) in English with other employees, businesses and community members. WORKING CONDITIONS: 1. Climate controlled office with hazards typical to that environment; minimal outdoor work is required. 2. Position requires travel within and outside of the City which imposes common travel hazards. 3. Average work hours will be 29 hours per week between 7:00 AM – 4:00 PM Monday through Friday. 4. To successfully fulfill the essential functions of this position, employee must maintain standard work hours within the Human Resource Department offices. 5. There is no residency requirement for this position. I have read and understand the information contained in the Job Description. I understand that this Job Description is not intended and should not be construed as an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job. Also, while this list is intended to be an accurate reflection of the current job, the Employer reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed as directed by the Employer. I understand that I may be required to work overtime, different shifts or hours, outside the normally defined workday or work week. I also understand that this job description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate any employment at any time and for any reason and the Employer has a similar right. Signature Date The City of Waukee is an Equal Opportunity Employer. In compliance with Americans with Disabilities Act Amendments Act, the City will provide reasonable accommodations to qualified individuals with disabilities, and encourages prospective employees and job incumbents to discuss potential accommodations with the Employer.