HomeMy WebLinkAboutFinance - Acctg Clerk
Accounting Clerk
Page 1
Council Approved 06-13
Revised 02-17-16, 4-19-17, 10-2021, 7-2023
City of Waukee
JOB DESCRIPTION
Job Title: Accounting Clerk Reports to: Accounting Manager
Dept/Div: Finance Direct Reports: None
Pay Grade: N22 FLSA Status: Non-Exempt
JOB PURPOSE: The Accounting Clerk supports the finance department by completing related tasks and
specifically managing the accounts payable and accounts receivable functions of the
department.
ESSENTIAL FUNCTIONS:
(Order of Essential Functions does not indicate importance of functions.)
1. Generates various Council reports including bill lists for Council approval.
2. Prepares monthly Treasurer’s Report for publication and department revenue and expenditure budget
reports.
3. Verifies vendor invoices for accuracy, scans and enters into payables system; follows up with vendors and
departments on discrepancies
4. Prepares checks and remittances, and ensures timely distribution of payments.
5. Administers electronic payment programs and purchasing card transactions statements.
6. Assists with the preparation of City records, schedules and work papers for annual audit and assists the
auditors as needed.
7. Manages the accounts receivable system with all departments ensuring invoices are issued and collected
and files liens as necessary. Processes monthly statements, and initiates collections procedures.
8. Prepares utility, building permit, accounts receivable, and miscellaneous deposits.
9. Processes online credit card transactions for parks & rec, pet licensing and police department programs.
10. Processes daily golf course deposits and transactions, tracking sales by category and taxable status and
assists with establishing procedures for daily cash balancing.
11. Performs other duties or assumes other responsibilities as apparent or assigned.
SUCCESS FACTORS:
1. Safeguard confidential information and uses it or discloses it only as expressly authorized or specifically
required in the course of performing specific job duties.
2. Perform in a self-directed manner.
3. Contribute to overall City effectiveness by providing critical staff support to task forces and by participating,
as necessary, in assisting all other teams.
4. Perform a wide variety of duties and responsibilities with accuracy, and speed, while under the pressure of
time sensitive deadlines.
5. Relate to routine operations in a manner that is consistent with existing solutions to problems; to conform to
established policies and procedures.
6. Develop and maintain good relationships with other city departments.
7. Continually seek and accept opportunities for personal and professional growth.
8. Attentive to the City’s standards for customer service, accuracy, quality, efficiency and all City policies and
procedures ensuring that all work meets those standards.
9. Confident in the use of computers and tablets and able to be trained in finance software required to
complete the functions of the position.
10. Ability to analyze accounts and transactions for discrepancies and effect on financial reports.
11. Ability to compile information and to prepare reports.
Accounting Clerk
Page 2
Council Approved 06-13
Revised 02-17-16, 4-19-17, 10-2021, 7-2023
QUALIFICATIONS:
1. Associate’s Degree in accounting, business or closely related field.
2. Two (2) years related work experience, or
3. Combination of three (3) years of education and/or relevant work experience. Municipal experience
preferred.
4. Familiar with Generally Accepted Accounting Principles specifically as related to accounts payable and
receivable.
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to sit, stand and move about the
office; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The
employee is required to speak, hear and see in order to share information, receive instructions and complete
tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds.
WORKING CONDITIONS:
1. Climate controlled office with hazards typical to that environment.
2. Standard work hours are Monday – Friday 8:00 AM – 5:00 PM with additional evening and weekend hours
as required.
3. There is no residency requirement for this position.
I have read and understand the information contained in the Job Description. I understand that this Job Description is not intended and
should not be construed as an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job.
Also, while this list is intended to be an accurate reflection of the current job, the Employer reserves the right to revise the functions and
duties of the job or to require that additional or different tasks be performed as directed by the Employer. I understand that I may be
required to work overtime, different shifts or hours, outside the normally defined workday or work week. I also understand that this job
description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate any
employment at any time and for any reason and the Employer has a similar right.
Signature Date
The City of Waukee is an Equal Opportunity Employer. In compliance with Americans with Disabilities Act Amendments Act, the City
will provide reasonable accommodations to qualified individuals with disabilities, and encourages prospective employees and job
incumbents to discuss potential accommodations with the Employer.