HomeMy WebLinkAbout2020-11-09-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
November 9, 2020
*Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and
21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting
in person was impossible or impractical.
A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Clarke
at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the
electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8.
B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members Anna
Bergman (electronically), Chris Crone, Larry R. Lyon (electronically), Ben Sinclair. Absent: Council
Member R. Charles Bottenberg.
Also in attendance: City Administrator Tim Moerman, Development Services Director Brad Deets
(electronically), Public Works Director/City Engineer Rudy Koester (electronically), Parks & Recreation
Director Matt Jermier (electronically), Human Resources Director Michelle Lindsay (electronically), IT
Director Son Le (electronically), Building Official Keith Rash (electronically), Fire Marshal Justin
Frederick (electronically), Police Chief John Quinn, City Clerk Rebecca D. Schuett.
C. Agenda Approval — Council Member Crone moved to approve the agenda; seconded by Council
Member Sinclair. Results of vote: Ayes: Bergman, Crone, Lyon, Sinclair. Nays: None. Absent:
Bottenberg. Motion carried 4 — 0 — 1.
D. Action Items:
1) Resolution: Consideration of approval of a resolution approving funding pursuant to the
28E agreement with Waukee Family YMCA — Council Member Sinclair moved to approve the
resolution; seconded by Council Member Crone. City Administrator Moerman noted that the action
proposed would approve a $25,000 contribution. Waukee Family YMCA Executive Director Eric
Kress (participating electronically), expressed his appreciation to the council for their continued
support, briefly reviewed the YMCA mission, and noted the need for scholarship funding. Results
of vote: Ayes: Bergman, Crone, Lyon, Sinclair. Nays: None. Absent: Bottenberg. Motion carried 4
— 0 — 1. (Resolution #2020-428)
E. Work Session:
1) Silverleaf Lane and Hamilton Ridge street alignments — Development Services Director Deets
presented three options for discussion: 1) Silverleaf Ln. extended from its current terminus to
Ashworth Rd.; 2) Silverleaf Ln. extended as a cul-de-sac with no Ashworth Rd. outlet; and 3) a
new cul-de-sac off Ashworth Rd. with no connection to Willow Pines. Mr. Deets reviewed the
positives and negatives to all three options. There was much discussion regarding fire code
provisions for sprinkler systems in new homes if Silverleaf Ln. is not extended to Ashworth Rd., as
well as general concerns with fire code compliance. The council agreed to discuss the matter
further at the Nov. 16 regular meeting.
2) FY2022 City Contributions to Non -Profit Organizations — City Administrator Moerman reviewed
the approval schedule.
3) FY2020-2021 Strategic Plan: Economic development strategy — City Administrator Moerman
discussed the next steps suggested for building an economic development team.
4) FY2020-2021 Strategic Plan: Affordable housing — Development Services Director Deets noted
recent discussions between City staff and certain developers about the possible acquisition by the
City of property for affordable housing development.
5) Emerald Ash Borer Management Plan Update — Parks & Recreation Director Jermier reviewed
the current plan and discussed the current City -owned tree stock and quality, procedures related to
trees in the public right-of-way, and response regarding privately -owned trees that may present a
hazard.
6) Animal control agreement — Police Lt. Scott Cunningham joined the meeting and presented on
animal -related calls for service and current response procedures. The Police Department
recommends entering into a contract with a vendor for certain animal control and kenneling
services.
7) Building and fire code ordinance updates — Building Official Rash and Fire Marshal Frederick
briefly reviewed some of the proposed building and fire code ordinance updates, as well as the
ordinance adoption schedule.
8) Stormwater ordinance updates — Public Works Director/City Engineer Koester reviewed recent
stormwater initiatives and discussed updates to the standard specifications and post construction
stormwater management ordinance.
9) Agenda Management Module demonstration — IT Director Le demonstrated the general process
with the new module.
10) Central Iowa Water Trails Initiative update — City Administrator Moerman discussed the next
steps with the Initiative group.
11) Rezoning notification process — Development Services Director Deets reviewed the process
and recommended a change to the number of days for mailing of notices to surrounding property
owners.
F. Council Liaison Reports
G. Comments
Council Member Crone moved to adjourn; seconded by Council Member Sinclair. Ayes: All. Nays: None.
Motion carried 4 — 0.
Meeting Adjourned at 8:12 p.m.
Cou ney Clarke, Mayor
Attest:
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Rebecca D. Schuett, City Clerk