HomeMy WebLinkAbout2019-02-11-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
February 11,2019
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:55 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Anna
Bergman,R.Charles Bottenberg,Shelly Hughes,Larry R.I yon.Absent:Council Member Courtney
Clarke.
Also in attendance:City Administrator Tim Moerman,Assistant Public Works Director of Engineering
Kevin Vrchoticky,Parks and Recreation Director Matt Jermier,Recreation Supervisor Danae Edwards,
Marketing and Communications Director Summer Evans,Human Resource Director Michelle Lindsay,
Fire Chief Glint Robinson,Police Chief John Quinn,City Clerk Rebecca D.Schuett,City Attorney Steve
Brick.
C.Agenda Approval —Council Member Bottenberg moved to approve the agenda;seconded by Council
Member Lyon.Results of vote:Ayes:Bergman,Bottenberg,Hughes,Lyon.Nays:None.Absent:
Clarke.Motion carried 4 —0 —1.
D.Work Session:
1)4'"of July carnival contract review —City Attorney Brick stated that he found the initial contract
provided by the vendor to be inadequate,specifically due to a lack of boilerplate language on
liability insurance.He had presented a more thorough contract to the vendor,but the vendor was
uncomfortable with the additional provisions.Mr.Brick then presented the vendor with an
addendum to the initial contract to address some of Mr.Brick's concerns.He has heard nothing
from the vendor since then,despite repeated attempts to contact the vendor.Park Board Member
Brian Hughes addressed the council,stating that he is familiar with the vendor and that,while the
vendor did not express any specific concerns with the second,longer draft of the contract,Mr.
Hughes believes that the vendor "got nervous"regarding so much legal language.Mr.Hughes
spoke with the vendor last week and the vendor had stated that he was agreeable to the version of
the contract with the addendum,but Mr.Hughes has not heard from the vendor since then.Park
Board Member Christine Crone next addressed the council to grve some background on the
Board's planning process,adding that the proposed carnival would replace the inflatables from
years past.She reviewed the City's contractual responsibilities for the carnival,noting that Park
Board members would be onsite during the two days of the carnival to observe how well it is run
and received.Parks and Recreation Director Jermier stated that City staff have researched
carnival contracts approved by other city and county entities and found that they approve similar,
basic contracts like the one initially presented by the City's proposed vendor.Mr.Jermier also met
with the vendor onsite at Centennial Park to discuss logistics.Council Member Lyon asked if the
vendor had supplied references;Mr.Hughes replied in the affirmative and that the references
provided good reviews.He added that the vendor typically works with smaller communities and
reiterated that the vendor seemed willing to accept the contract with addendum.Council Member
Bergman stated that the carnival was a great idea and that the City should move forward with the
vendor,if possible.Council Member Bottenberg voiced his concern with the contract with
addendum,citing concerns regarding the City's exposure if an accident were to occur.Mayor
Peard also expressed concerns with safety,but would like to see a carnival at the 4'"of July
celebration.Police Chief Quinn addressed the council,noting his concern with lack of criminal
background checks for carnival employees.Council Member Bergman asked if Chief Quinn's
concerns remained,regardless of the form of contract;Chief Quinn replied in the affirmative.
Council Member Hughes noted that the City has not required criminal background checks for
employees of other entertainment vendors.While she wants to keep kids safe,Council Member
Hughes voiced her concern that certain requirements would limit entertainment options for City
events.Mr.Brick noted that the contract with addendum provides some protections to the City but
there is still some risk.
2)Westown Meadows Park plan overview —Emily Naylor with Shive-Hattery,Inc.,presented the
design,bid alternates,engineer's estimate,and construction schedule.
3)2019 Fee Schedule updates —City Clerk Schuett briefly reviewed the proposed 2019 fee
schedule.
4)Peddlers and Solicitors code section revisions —City Clerk Schuett reviewed proposed
revisions to the peddler and solicitor licensing requirements.
5)Visioning trip follow-up —After a brief discussion,the council agreed to schedule the trip for
September 2019.
6)Greater Des Moines Partnership Washington,D.C.trip discussion —The council reviewed who
planned to take part in the trip.
7)FY2020 Budget update —City Administrator Moerman noted a proposed decrease in solid waste
fees.
8)Legislative update —City Administrator Moerman shared a summary of those proposed legislative
bills that are of the most concern to City staff.
E.Action Items:
1)Resolution:Consideration of approval of a resolution approving Contract with Chamberlain
Quality Shows,LLC (2019 4'"of July Celebrationj —Council Member Lyon moved to approve the
resolution;seconded by Council Member Hughes.Council Member Bottenberg stated that,while
he was supportive of a carnival,he would not vote in favor due to his discomfort with the contract
language itself.Results of vote;Ayes:Bergman,Hughes,Lyon.Nays:Bottenberg.Absent:
Clarke.Motion carried 3 —1 —1.(Resolution ¹19-066)
2)Resolution:Consideration of approval of a resolution ordering construction of the Westown
Meadows Park Project and fixing a date for hearing thereon and taking bids therefor—
Council Member Hughes moved to approve the resolution;seconded by Council Member Lyon.
Results of vote:Ayes:Bergman,Bottenberg,Hughes,Lyon.Nays:None.Absent:Clarke.Motion
carried 4 —0 —1.(Resolution ¹19-067)
F.Comments
Council Member Bottenberg moved to adjourn;seconded by Council Member Hughes.Ayes:All.Nays:
None.Motion carried 4 —0.
Meeting Adjourned at 7:38 p.m.
Will .ard Mayor
Attest;
Rebecca D.Schuett,City Clerk