HomeMy WebLinkAbout1998-01-05-Resolutions 98-3_Accounts Payable - Check Issuance PolicyRESOLUTION NO.98-03
CITY OF W AUKEE,IOWA
RESOLUTION ESTABLISHING POLICY FOR THE ISSUANCE OF CHECKS PRIOR TO
COUNCIL APROVAL
WHEREAS,in the normal COUTseof operation,not all expenses can be anticipated,or invoices for expenses
submitted,for inclusion in the bill presentation to the City Council;and
WHEREAS,many time sensitive bills such as petty cash reimbursements,tuition fees,payroll,withholding
taxes,scheduled bond payments,interest payments,and late fees arise in the COUTseof municipal business
that require immediate payment,before said expenditures can be approved by the City Council;and
WHEREAS,it has been recommended by the state auditors office that checks issued for budgeted items
prior to City Council approval,should be approved and guidelines set as a matter of procedure by the City
Council;and
WHEREAS,checks are not issued for said budgeted items without approval of invoices,and documentation
provided,by the pertinent department head;and
WHEREAS,all such expenditures are promptly included in the following bill presentation to the City
Council;and
WHEREAS,the City of Waukee could not meet its financial obligations in a timely and efficient manner
without making use of said procedure.
NOW THEREFORE BE IT RESOL YED,the City of Waukee hereby recognizes the need for the City
Treasurer to make payments on budgeted items not listed in the most recent bill presentation,provided that
all such bills are presented by or approved by the pertinent departmental head(s)and are accounted for in the
following bill presentation.
PASSED THIS 5TH DAY OF JANUARY,1998
ATTEST:}0~~
KURT A.RUECKEL -CITY CLERK