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HomeMy WebLinkAbout1999-10-19-Resolutions 99-130_Comm Ctr - Rules and RegulationsCITY OFWaukeeATHEKEYTOGOODLIVING RESOLUTION NO.99-130 APPROVAL WAUKEE COMMUNITY CENTER RULES AND REGULATIONS OF ACCEPTANCE OF CONTRACT FOR USE OF WAUKEE COMMUNITY CENTER WHEREAS,the City Council of the City of Waukee believes it is in the interest of the City to have rules and regulations and a contract for use of Waukee Community Center;and WHEREAS,City Staff has prepared rules and regulations and a contract for said purpose. NOW THEREFORE,BE IT RESOL YED that the City Council of the City of Waukee does hereby approve the rules and regulations and contract attached hereto;and order the execution and filing of said contract. Section 1.Contract: WAUKEE COMMUNITY CENTER RULES AND REGULATIONS 1.Introduction The City of Waukee (hereinafter "The City")strongly supports the citizens of Waukee using the Waukee Community Center (hereinafter "Center"),located at 410 6'h Street. This document outlines policies and guidelines for community use of the Center. The guidelines have been reviewed by the City,and approved by the Parks and Recreation Board and City Staff. II.Elligibility All local civic,religious,fraternal,political,patriotic and community welfare organizations,including any individuals or groups interested in promoting cultural,educational,recreational,social or economic activities are eligible to use the Center. The use of the Center for partisan,political or sectarian purposes may be granted. The use of the Center does not imply the endorsement or sponsorship by the City. III.Administration Guidelines ) All users of the Center must comply with all federal,state,and municipal equal opportunity laws and regulations prohibiting discrimination.All users of the Center must comply with all federal,state,and municipal equal opportunity laws and regulations prohibiting discrimination.All users of the Center must comply with City policies. N.Liability The City requires a signed contract from all renters.All community groups are responsible for their own insurance coverage and the City may require a certificate of insurance to demonstrate adequate liability insurance coverage. V.Supervision Each group is responsible for behavior of its members.Each group must designate one person who serves as a group contact person with the Center coordinator.The group representative is responsible for communicating the Center guidelines,procedures and communication to the group members and for ensuring that group members understand and follow those guidelines and procedures.1 VI.Capacity The maximum number of people permitted in the Center is 96. VII.Tobacco There will be no tobacco usage allowed at any time in the Center. VIII.Time Half-Day:6:00AM -2:00PM or 4:00PM -Midnight Full-Day:6:00AM to Midnight Section 2.Contract: CONTRACT OF USE OF WAUKEE COMMUNITY CENTER The Waukee Community Center (hereinafter "Center")is made available to persons in the community for their pleasure during the times that it is open and not reserved by community civic organizations.The Center may be reserved without charge for non-profit civic and charitable organizations.Other organizations and individuals reserving the Center will be subject to the following contract.1 In consideration of the use of the Center,the undersigned (herein referred to as "Renter")hereby agrees with the City of Waukee,Iowa,(herein referred to as City)as follows: 1.RESIDENT STATUS.To be considered a resident of Waukee,you must have a Waukee address,either in in-town or ruraL The Waukee Post Office must deliver your mail.There will be no exceptions to this rule. 2.RENT.Renters with resident status shall pay $25 for a half-day,$50 for a full day,as payment to reserve and use the Center.Non-resident renters shall pay $300 for a full day,$150 for a half-day,as payment to reserve and use the Center. 3.DEPOSIT.Renters must pay the deposit of $150 (Residents),$300 (Non- Residents)before the Center will be reserved for them.This can be accomplished by coming to Waukee City Hall with a personal check, business check or money order,or by mailing a personal check,business check or money to: Waukee City Hall Post Office Box 847 Waukee,Iowa 50263 4.DEPOSIT REFUNDS.Deposits for residents will be refunded if City Hall receives written notification thirty (30)days prior to the day for which the Center is reserved.No deposit will be refunded due to cancellation for non-residents. 5.CLEANING AND RESTORATION.All renters will clean the Center and all facilities therein after renter's use,and restore the Center to its condition existing prior to the renter's occupancy.Restoration includes restoring furnishings to their location existing prior to renter's use. 6.DAMAGES.Renter hereby agrees to indemnify and compensate City for any damages occurring to the Center during renter's occupancy or during occupancy of guests of renter during the rental period. 7.DEPOSIT FORFEITED FOR DAMAGES OR FAILURE TO CLEAN OR RESTORE.If,in the judgement of the City,the Center is not adequately cleaned and restored,or if there is damage to the Center, City may withhold any or all of the deposit paid by renter.This remedy shall be in addition to all other remedies of the City,including,but not limited to action for damages at law or in equity. 8.PERIOD OF TIME FOR HOLDING RESERVATION.The Center may be reserved by a resident up to one (1)year in advance.The Center may be reserved by a non-resident for up to three (3)months in advance.I 9.ALCHOLIC BEVERAGES.No beer or alcoholic beverages may be served or consumed on the premises. 10.LOUD NOISES OR MUSIC.No excessively loud noise or music shall be permitted by the renter of the Center. 11.ANIMALS.No animals,except seeing-eye dogs or walking nanny goats, shall be allowed in the Center. 12.SMOKE FREE ENVIRONMENT.No smoking shall be permitted in the Center. 13.TERMINATION.The City reserves the right to terminate this contract at anytime. I,the undersigned,hereby state that I have read the above and foregoing contract,that I understand all the terms thereof and agree to be bound thereby.I further agree that my use and occupancy of the Center and the use and occupancy of the Center by my guests will comply with all off the terms of this contract.] DATED SIGNED PASSED AND APPROVED this 19th day of Octob -ity Administrator/Clerk ROLL CALL VOTE AYES NAYS Nicholas C.Gruber Marvin Berger Robyn S.Heath Bill Peard Larry Lyon x X X X X I